BrightWork includes a proprietary site copy feature that does not rely on the Solution Gallery and gives far greater granularity than is offered by vanilla SharePoint. This feature is used in the Create Project, Create Template and Create Portfolio pages. If any errors or warnings are generated during the copy process, these are written to the Site Provisioning Log.
Advantages to the BrightWork Copy Site feature include:
All Solution Gallery Issues are addressed and remedied
Assignee and Owner values are preserved
Ability to specify which list and library content (i.e. list items and documents) is copied
Views in sites that use the List View Web Part (LVWP) - likely if the source was originally upgraded from SharePoint 2007 - will be created using the new XSLT List View Web Part (XLV).
Note: Documents that are checked-out in the source web are checked-in in the target web.
If the person the document is checked out to creates the site, then the checked-in version that appears in the target web is the version that was checked-out.
If a person other than the person that the document is checked out to creates the site, then the checked-in version that appears in the target site is the version previous to the version that was checked-out.
Tag Cloud web parts
List Item IDs
Note: This means that list items in the target site may have different reference numbers to list items in the source site.
Workspace information in Calendar Events (as it refers to a sub-web that is not created)
Subsites and links to them
Datasheet web part views from web part pages
Schema changes on "created on/by" or "last modified on/by" fields.
Workflows that have No New Instances selected on the Workflow Settings | Remove a Workflow page:
Out of the box workflows such as the Three-state or Disposition Approval workflows are not copied
Reusable workflows (e.g. SharePoint Designer workflows) with No New Instances selected are reset to Allow
Note: A list may contain a mixture of Workflow Tasks and standard Task items; standard items can be copied; however, Workflow Tasks will never be copied.
Solution Gallery Issues
The BrightWork Create Project; Create Portfolio; and Create Template pages on SharePoint 2007 leverage the native SharePoint Site Template Gallery. With BrightWork, it meant you could have 'live site templates' and reuse them on the fly. In other words, you could inspect and customize the source, unlike the stp files stored in the Site Template Gallery.
SharePoint 2010 replaced the Site Template Gallery with the Solution Gallery and this has been maintained in SharePoint 2013. Whilst this added some useful functionality, it also created some problems for the BrightWork 'reusable site' paradigm.
Problems with the out-of-the-box SharePoint 2010 and 2013 Solutions Gallery include:
Sites created from the Solutions Gallery are sandboxed
Solutions must remain in the Solutions Gallery for sites created from them to work correctly. If the Solution does not remain in the Solution Gallery, the below items will cease to work correctly:
SharePoint Designer Workflows
SharePoint Designer Custom Actions
Default Scope setting in Calendar Views
If the below items exist in a source site, they are not copied to the target site when the Solution Gallery is used:
Site or Web level Content Types
Column Visibility settings
Compound Indexed Columns
The below items maintain a relationship with the original site and do not get updated to point at the new site.
Related Items in Tasks lists
Timeline Web URL
Site-relative URLs in Promoted Links
Nintex Workflow is not supported.
Solution Gallery Bugs:
Picture Libraries crash if they contain an Image
Web Level Content Types can appear to be duplicated
Items in lists with multiple content types can be associated with the wrong Content Types
Note: Apart from the BrightWork-only Column Visibility settings issue, all of these issues exist outside of BrightWork.